Trucking
Know your real cost per mile, settle fuel tax, keep the books and set aside tax without a bookkeeper. Free calculators, plain-language guides and spreadsheets that already have the formulas.
Free calculators
- Free toolIFTA Fuel Tax CalculatorFree IFTA fuel tax calculator for owner operators. Enter miles, gallons and each jurisdiction's tax rate to see fleet MPG and the tax you owe or the credit you earn.
- Free toolCost Per Mile and Break-EvenFree trucking cost per mile calculator. Add fuel, maintenance, tires and monthly fixed costs to find your true cost per mile, profit per mile and break-even miles.
- Free toolPer Diem CalculatorFree per diem calculator for truck drivers. Enter days away, the current rate and the deductible percentage to estimate your meal allowance deduction.
Guides
- GuideHow do I work out my real cost per mile as an owner operator?Your real cost per mile is your total operating costs for a period divided by the total miles you drove in that period, including empty miles.
- GuideHow does IFTA work, and what do I do each quarter?IFTA, the International Fuel Tax Agreement, is an agreement among the member U.S. states and Canadian provinces.
- GuideIs this load worth taking once deadhead, fuel and waiting time are included?A load is generally worth considering when what you keep per mile, after deadhead, fuel and unpaid waiting time, still covers your costs and leaves the…
- GuideHow does per diem work for truck drivers?Per diem for truck drivers is a flat daily amount used in place of tracking every meal and incidental cost.
- GuideHow much should an owner operator set aside for quarterly estimated taxes?An owner-operator often sets aside part of every settlement to cover two things: self-employment tax and income tax.
- GuideHow should an owner operator track expenses and receipts so tax time is easy?An owner-operator may find it helpful to keep business receipts, log them within a week of the purchase, and pay business costs from a separate…
Templates
Driver Pay Settlement Sheet for Small FleetsA weekly driver pay settlement workbook for small fleet owners that calculates per mile and percentage pay and$15
Hot Shot Trucking Profit Planner and Break-Even Rate CalculatorA hot-shot trucking planner that helps you check, in about two minutes, whether a load rate covers deadhead, f$14
Owner Operator Bookkeeping Workbook with IFTA and Cost Per MileAn all-in-one Excel bookkeeping workbook for owner-operators who run their own authority. Log loads, fuel, mil$28
Quarterly Estimated Tax Set-Aside Tracker for Owner-OperatorsA simple spreadsheet and printable PDF that helps self-employed drivers keep tax money set aside and see wheth$12
Trucking Spreadsheet BundleA bundle of 17 separate Excel sheets for owner-operators, hot-shot and box-truck drivers, and small fleets, co$27
Free working sample
Download a free spreadsheet sample for trucking, no email needed.
Reference tables
Calculators are checked against hand-worked test cases and templates are recalculated before listing: how the math is checked. Nothing here is tax, legal, financial or engineering advice.